Category Three Tool Kit Site Map

o   Introduction

§  Defining Program Evaluation Versus Performance Measurement

§  Accountability

§  Evidence-Based Practice

§  Three Basic Tenants: Simplicity, Utility and Relevance

o   Federal Law Overview

§  Education Records

Ø  The Family Educational Rights and Privacy Act (FERPA)

o   FERPA generally

o   The Release of Education Records

o   FERPA Exceptions

§  Directory information

§  In response to a judicial order or subpoena

§  For studies

o   FERPA and the Child Welfare and Juvenile Justice Systems

o   Resources on FERPA

Ø  The Individuals with Disabilities Education Improvement Act (IDEIA)

Ø  The Protection of Pupil Rights Amendment (PPRA)

§  Health Records

Ø  The Health Insurance Portability and Accountability Act (HIPAA)

o   HIPAA Generally

o   Protected Health Information

o   Entities Governed by the Privacy Rule

o   The Release of Protected Health Information

o   Exceptions to requirement of obtaining authorization prior to release

§  Court Orders

§  Studies

o   HIPAA and Minors

o   HIPAA and the Juvenile Justice Systems and Child Welfare Systems


o   Resources on HIPAA

Ø  Federal Drug and Alcohol Confidentiality Laws and Regulations

o   FDAC Laws and Part 2 Generally

o   The Release of Information Covered by Part 2

o   Exceptions to requirement of obtaining signed authorization prior to release

§  Research Exception

§  Audit

o   FDAC and Minors

o   General Exclusions from Part 2 restrictions

o   Part 2 and the Juvenile Justice and Child Welfare Systems

o   Resources on FDAC Laws

§  Other Federal Laws

Ø  The Federal Child Abuse Prevention and Treatment Act (CAPTA)

Ø  The Juvenile Justice and Delinquency Prevention Act (JJDPA)

Ø  Indian Child Welfare Act (ICWA)

Ø  Resources on CAPTA, JJDPA, and ICWA

o   State Laws

§  State Laws Generally

§  Resources on State Laws

o   General Resources on Confidentiality Laws

o   Category Three Case Scenarios

§  Scenario 1:  Municipal Community Centers and School District

§  Scenario 2: State University, State Child Welfare Agency, State Education Agency

o   Answers to Category Three Case Scenarios

§  Scenario 1:  Municipal Community Centers and School District

§  Scenario 2: State University, State Child Welfare Agency, State Education Agency

o   Principles for Category Three

o   Guidelines for Category Three

§  3A. Create the foundation. 

Ø  Establish the infrastructure for organization and governance.

Ø  Identify the goals for data collection and sharing for program evaluation and/or performance measurement.

Ø  Review existing federal and state laws.[1]

Ø  Assess the readiness of information technology systems to support the project.[2]

Ø  Provide the training.

§  3B. Develop a culture of accountability through the establishment of strong performance measurement systems for each of the participating agencies and their collaborative efforts.

§  3C. Refine the existing and develop any needed additional databases or other methodologies to support program evaluation and performance measurement.

§  3D. Establish processes for undertaking evaluation research on target populations, programs, and client outcomes in compliance with federal statutes and regulations including Institutional Review Board (IRB) approvals.

Ø  Applicable Laws

Ø  Partnering with Universities

Ø  Obtaining IRB approvals

Ø  Obtaining consents for human subject research[3]

§  3E. Establish each agency’s responsibility for data collection, including specifying the parameters of interagency data collection and sharing for the participating agencies and allocating costs.[4]

§  3F. Establish quality control and accountability for data collection and sharing.

§  3G. Establish privacy and security safeguards against the potential for undesirable publication of individual case information in the data collection and sharing process.

§  3H. Develop a plan for the reporting and publication and use of aggregated data to promote evidence-based practices.

o   Case Studies

§  SPEP in Pennsylvania

§  Hennepin County, MN


[1] Tools in this section: Jefferson, LA parish catalogue of information sharing laws.

[2] Tool in this section: readiness assessment tool.

[3] Tools in this section: Factors Predicting Therapeutic Alliance in Detained Adolescents, University of New Orleans; Parental Consent Telephone Script, Louisiana State University Health Sciences Center; Parental Permission to Participate in Research and Authorization to Collect, Use and Share Your Health Information: Information to Consider Before Taking Part in This Research Study, University of South Florida; Developing a Violence Risk Screening Tool, Louisiana State University Health Sciences Center; Assent to Participate in Research: Information for Persons under the Age of 18 Who Are Being Asked To Take Part in Research, University of South Florida. 

[4]Tools in this section:  Virginia Restricted Use Agreement; Using MSTI Enhanced Website Data for Research Protocol/Policy; and Policy and Procedures for Obtaining Access to MSTI Data on Teams